Privacy Notice

Young Professionals UK – Inspiring a New Generation Ltd trading as Young Professionals UK take your data rights very seriously. The company is compliant with the  Data Protection Legislation which includes the Data Protection Act 2018 and the UK General Data Protection Regulation (GDPR) that now binds all UK companies and organsiations to a standard of performance with respect to any processing of personal data including storage, usage and sharing/transmission.

SCOPE OF POLICY

This Privacy Policy forms part of our Terms of Use and applies to your use of our website and mobile application (the App) which is hosted on our private servers. These policies come into effect as soon as you provide your personal data on our website and / or once you have downloaded and accessed a copy of the App onto your mobile device (Device) or accessed any of the digital services available through the App or website.

The purpose of this policy is to establish the purpose and policies relating to the use of any personal data which we collect from you, or that you provide to us in the course of your usage.

Young Professionals data policies are created to be fully compliant with the Data Protection Act 2018 and the EU General Data Protection Regulation 2016/679 – “GDPR”) (“Your Data Protection”).

The Data Controller is Young Professionals UK – Inspiring a New Generation Ltd (trading as Young Professionals UK) which is registered in the United Kingdom at 54 Heanor Road, Smalley, Derby, DE7 6DW.  Our Company Number is 9719565

Any employers accessing our services, that we provide your data to, may also be considered data controllers for the purpose of the Data Protection Legislation. In this situation, the use of your personal data will be subject to the privacy policy of that employer.

INFORMATION WE MAY COLLECT FROM YOU INCLUDES

All personal data you provided us on our website or in the course of use of the App, (Submitted information): You may provide us with information about you by completing forms on the website or the App, or via other communications (for example, by e-mail or chat).

·         Register to use our App,

·         Download our App,

·         Subscribe to or use our interactive services,

·         Conduct an in-App purchase,

·         Share or transmit data through the App’s social media links,

·         Participate in competitions, surveys or promotions,

·         Reporting user issues within the App.

The information you give us may include:

·         Your name

·         Date of birth

·         Ethnicity, Gender, your Socio Economic or Social Mobility status

·         Your address or postcode

·         Phone number

·         Your E-mail

·         Your contact telephone number

·         Your nationality

·         Your Preferred work location

·         Your Education

·         Disabilities (if any)

·         Previous addresses and postcodes

·         Your Interests and Extra-Curricular activities

·         Any other skills

·         Schools attended

·         University attended

·         Education stage and timing

·         First and acquired languages spoken

·         Work Visa requirements

·         Your prior work experience

·        

·         Your high school qualification and results

·         Degree subjects studied

·         Degree results

·         Your interests

·         Results of any psychometric testing

·         Selected username and password for the App

·         We will keep records of any communications with you.

Special Category personal data

Special Category personal data is collected for monitoring purposes.

Information we may store about you and your device:
Each time you use the App our system automatically collects important information about your device which will include the type of mobile device you use, your mobile network, your mobile device’s operating system, which mobile browser is being used and your time zone setting as well as your unique device identifier such as your IMEI number, MAC address of the Device’s wireless network interface, or mobile phone number, (Device Information);  We may also store details of your usage of the App including traffic and location data, (Log Information).

How we use the information:

Submitted Information:

Your information may be shared with third party employers to filter and select potential candidates that they wish to contact regarding potential employment or to contact you. Prospective employers may send you push notification messages through the App.

· Device Information and Log Information helps us to learn how you use the App, so that we can optimise it for your use.

We may combine or associate categories of your information with any other category but still treat the information as personal data in accordance with this policy for as long as it is combined. We do not release or share your personal information with anyone other than employers using the App or our services. We may analyse group information about our users to better understand usage trends. We may use your data to information to a target audience that fits your data characteristics.

Your personal data is collated and stored to ensure your efficient use of our App and the associated services.  In using our App you will be required to provide you explicit consent to the following use of your personal data:

· Contact by us for the administration of the services provided by our App, to invite you to events and to provide you with information regarding Debut and its associated services;

· The provision of your personal data to interested third party employers who are advertising job roles via our App;

· In response to Talent Spots and other tools associated with using our App;

· To aggregate your personal data with others personal data into a non – identifiable form in order to carry out analysis of our users for internal business purposes.

Disclosure of your information

We may disclose all the Submitted Information we collect from you when you register or use our App to the third-party employers but also to other third parties in the event of a sale, merger or other transfer of ownership of Young Professionals or to comply with any statutory demands, obligations or legal requests.

We may have to disclose your information to enforce or reasonably apply our Terms of Use and other agreements or to protect the rights, property or safety of our company and customers such as for the purposes of fraud protection and credit risk prevention or where we have legal grounds to do so.

Where we store your personal data

The data that we collect from you is transferred to, and stored at, a destination within the cloud server services provided by Amazon AWS. It is processed by staff employed by and managed by Amazon as our data processors.  By using our App and services and providing us with your personal data, you agree to the transfer, storage and analysis of your personal data.

Security

Young Professionals UK make every effort to comply fully with the Data Protection Legislation and to ensure that your personal data is managed in accordance with this privacy policy.

The transfer of any information via the internet is not completely secure. Young Professionals UK cannot guarantee the security of your data transmitted to the App or website. During the actual transfer of the data, Data loss or theft is at your own risk. Once Young Professionals UK receive your information, we follow strict protocols and security measures to prevent unauthorised access.

We will collect and store your personal data on your Device using various technologies such as application data caches and browser web storage.

If you are using a password that enables you to access certain parts of our App, you are responsible for the security of the password.

Accessing, correcting and restricting your data.

The Data Protection Legislation clearly provide you with the right to access your personal data, amend, erase or update it or request that we restrict our processing activities of your data. Should you wish to exercise these rights or have any concerns about how your data is being used please make any request to info@young-professionals.uk

When collecting your data, we state if we intend to use your data for any external purposes or if we intend to disclose your information to any third party for such purposes. You will be required to provide your consent to the processing of your Submitted Data by checking certain options in our App.

If you follow a link from our website or app to any partner, affiliated or advertiser related websites, please note that these websites and services that you may access through them operate under their own privacy policies. Please check all policies before you submit your personal information to these websites or use their services and this includes contact information, permissions and location information.

Access to information

The Data Protection Legislation gives you the right to access information held about you and Young Professionals UK will comply with all data requests within the regulated one calendar month.

Please make requests to info@young-professionals.uk

Amendments to the Young Professionals UK policy

Amendments will first by updated here in our Privacy Terms. If required, we will update our users by email or when you next start our App, of significant changes or any impact to your privacy interests and rights including requirements to obtain revised or additional consent from you regarding collection, transfer and processing of your personal data. You may be required to read and approve them to continue your use of our App or the Services.

Contact

All questions, suggestions and requests concerning the Young Professionals UK Privacy policy are very welcome. Please send them to info@young-professionals.uk

Young Professionals UK: Updated March 2021

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Safeguarding Policy

The purpose and scope of this policy statement is:

  • to protect from harm the children and young people who receive the services of Young Professionals
  • to provide staff and volunteers, as well as children and young people and their families, with the overarching principles that guide our approach to safeguarding.

This policy applies to anyone working on behalf of Young Professionals, the schools engaged in our programmes and the organisations and brands we partner with.

This policy has been drawn up on the basis of legislation, policy and guidance that seeks to protect children in England/Northern Ireland/Scotland/Wales sourced from nspcc.org.uk/learning.

We believe that:

  • children and young people should never experience abuse of any kind and have a fundamental right to be protected from harm
  • we have a responsibility to promote the welfare of all children and young people, to keep them safe and to practise in a way that protects them
  • the protection of children and young people is a shared community responsibility

We recognise that:

  • the welfare of children and young people is paramount in all the work we do and in all the decisions we take.
  • all children and young people, regardless of age, disability, gender reassignment, race, religion or belief, sex, or sexual orientation have an equal right to protection from all types of harm or abuse
  • some children and young people are additionally vulnerable because of the impact of previous experiences, their level of dependency, communication needs or other issues

 We will seek to keep children and young people safe by:

  • valuing, listening to and respecting them
  • creating a positive and safe environment to learn, work and commence on their career journey
  • recruiting and selecting staff and volunteers safely, ensuring all necessary checks are made
  • selecting individuals suitable to work with children and young people that, as a minimum, are people who:

(a) do not pose a risk of harm to children or young people;

(b) have positive and healthy attitudes towards children and young people and act in the best interests of the child or young person;

(c) contribute to the provision of a safe and non-judgmental environment;

(d) are able to build healthy, appropriate and trusting relationships with children and young people; and

(e) have safeguarding values that are aligned to those of Young Professionals.

The selection process will contribute to Young Professionals safeguarding culture and act as a barrier to individuals who may have otherwise been tempted to abuse:

  • ensuring the induction for all new staff and volunteers makes clear the expected code of conduct, appropriate boundaries and the action that will be taken as a result of any breaches
  • all key personnel will have a current DBS check in place
  • recording, storing and using information professionally and securely, in line with data protection legislation and guidance (please reference to our Terms & Conditions and GDPR Policy here)

Information sharing and confidentiality

Information sharing is vital to safeguarding and promoting the welfare of children and young people. Where there are concerns about the safety of a child or young person at risk, the sharing of information in a timely and effective manner between organisations can reduce the risk of harm.

Whilst the Data Protection Act 2018 places duties on organisations and individuals to process personal information fairly and lawfully, it is not a barrier to sharing information where the failure to do so would result in a child or young person at risk being placed at risk of harm.

Young Professionals staff will use their judgement when making decisions on what information to share and when. The Data Protection Act 2018 and GDPR do not prevent the sharing of information for the purposes of keeping children safe. Fears about sharing information will not be allowed to stand in the way of the need to safeguard and promote the welfare and protect the safety of children and young people.

When taking decisions about what information to share we will consider how much information needs to be released. Not sharing more data than is necessary is a key element of the GDPR and Data Protection Act 2018, and we give consideration to the impact of disclosing information on the information subject and any third parties.

Information sharing will be proportionate to the need and level of risk. Only information that is relevant to these purposes will be shared with those who need it to allow them to do their job effectively. Any child or young person coming to the attention of Young Professionals who is thought to be at any form of risk, will in the first instance, be brought to the attention of that child or young person’s key school point of contact.

Information imparted will be adequate for its purpose and of the right quality to ensure that it can be understood and relied upon. The information will be accurate and up to date and clearly distinguish between fact and opinion.  Whenever possible information will be shared in a timely fashion to reduce the risk of missed opportunities to offer support and protection to a child or young person. Young Professionals will, wherever possible, share information in an appropriate, secure way.

Information sharing decisions will be recorded, whether or not the decision is taken to share. If the decision is to share, reasons will be cited including what information has been shared and with whom.  If the decision is not to share a record will be made with the reason(s) for this decision.

In line with Young Professionals information retention policy the information will not be kept any longer than is necessary.

Any Young Professionals staff or volunteers will pass any concerns in relation to the polices contained herein to the CEO, Dan Miller.

This document sits alongside policies and procedures in place and adhered to as produced by the schools participating in any Young Professionals programmes and Young Professionals partner organisations.

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